Job Application – Why Yours Was Rejected

It is only once their job application has been rejected, that most job seekers get an insight in why their job application failed.

Unfortunately this tells them that with some fore thought, they could have figured this out for themselves. Let me help you avoid these common mistakes, and give you some insider advice on how to maximise your job application success

Job Application: it’s a personnel thing

All job applications do not start with the job seeker, but with the employer. A job is approved inside an organisation through the combination of two forces:

  • Business need
  • The manager of the team in which the job will be fulfilled

This is an important insight, as it should tell you that the final decision on who is employed is made by that manager, and that the successful job applicant will be considered the most able to deliver the defined business requirements.

The result of these two forces is the creation of a job description, from which the job advert is derived. Only after the job is approved to this stage, does job application become a personnel process. But not recognising the human beings wholly in the personal exchange – the manager and the successful jobholder – is a key mistake of many job applicants

You and Your Job Search

A job application starts long before you start reading newspapers, crawling job boards, trudging to the Job Centre or chatting to friends. Your job search starts with you, and a clear definition of:

  • Who and what you are
  • What you hence offer
  • What you want to do/see yourself doing long term

If you don’t know what you want to do, then any job will do, and hence multiple job application rejection will follow

Job Market testing

Although you now know what you want to do, the jobs market may at that point in time not want those exact skills, in that search geography, for the pay level which makes economic sense to you. You need to test that the job market is offering that job at the right pay level, and this is where the real advantage of the jobs board driven job search becomes apparent.

Go to your favourite jobs board, keeping the title/skills consistent and setting the pay level to zero. Then open the geographic search criteria until the result shows at least 20 jobs. If you can’t find at least 20 suitable jobs, then your ideal job presently doesn’t exist in the jobs market. Either: go back to stage1 and think of another interim step to your ideal long term job; wait three months; or accept constant job application upset.

The second problem at this stage is having too many jobs to apply for. Again, go to your favourite jobs board, and if after filling in your desired criteria there are more than 100 job results returned, then go back and more closely define what you offer an employer/seek next and long term. Falling into any job will do syndrome means that you are not focusing sufficiently in the eyes of the employer on what you can do well/offer, and hence will be rejected.

Professional CV

Although it disappoints me to say it, as a Professional CV Writer if you approach your job search in a particular manner, you don’t actually need a Professional CV. But, for 95% of job applications, you will at some point in the legal and hence defined HR process need a CV. In the modern world, a one-size fits all CV just won’t get you the required telephone interview: the only output action required when an employer takes when presented with a good CV.

If like many today you heard a friend or someone in a pub used a free template successfully to get employed, make sure you don’t follow the herd: templates mean you don’t stand out from the crowd. Good Professional CV Writers create engaging 2page documents that make employers pick up the telephone, because they communicate that the job applicant has the desired skills to fit the job description, and show social fit with the organisation/manager. If your template doesn’t, how ever pretty it is or however long your list of hobbies and interests, expect to be rejected

Job Application Form

The one thing that job seekers fail continually to understand, and yet employment professional do, is that you can’t beat the odds of where you find and how you apply for jobs.

For instance, as an internal employee offered a promotion, your chances are 90%. For a known person interacting directly with a recruiting organisation, your chances are around 50%. Your best chance of getting employed via a public job advert, be that on a company website or via newspaper, are around 12% on average. Where as a “follow the process” application via a job sourced on a jobs board could easily be as low as 2%

So why do so many job seekers think that they will be successful spending more than 10% o the time on jobs boards? Rejection is bound into and dictated by the where your find jobs and how you apply

Job application confidence

This is the last point of job application rejection, and it is a general issue throughout the current job-seeking world: personal confidence. Job seeking in itself is a job, and it is a tough one. There is research, marketing, paperwork, cold calling, direct costs and worst of the lot: a high level rejection. Even the successful job seekers will be rejected at least once, which means that their success ratio is 50%. I haven’t yet met an unsuccessful job seeker who was in some way lacking in self-confidence. It is one of the reasons that I decided to in part cross the divide and become a CV Writer, because universally in most job searches the CV is a common point. If you read through this article, and are still wondering why you are rejected, then after looking in the mirror get out with friends and family and remember what’s important. After taking a break for a day or two, then go back to applying for jobs with renewed vigour, and seek some help in your job search.

In Part2, we will cover the actual job application process.

A job application is as easy as you make it for yourself, but the one big piece of inside advice you should take to avoid job application disappointment: if you don’t know you, what you offer, and what you want to do, then you will be: REJECTED!

Good Luck!

How to Use QuickBooks For Job Costing – Understanding Job Cost Reports

QuickBooks offers a plethora of standard job costing reports designed to give you the information you need to manage your customer and jobs.  Some of these reports are only found in the Contractors and Accountants editions, but many are available in other versions of QuickBooks as well.

Jobs & Profitability Reports:

These reports can be found in Pro, Premier and Enterprise in Reports > Jobs, Time & Mileage.  

Job Profitability Summary – This report summarizes how much profit your company has made from each customer.

Job Profitability Detail – This report drills down to the detailed costs and revenues for each job phase you billed to the selected customer or job, so you can see which parts of the job were profitable and which parts were not.

Item Profitability – This report summarizes how much profit you have made from each item or job phase you sell.

Profit & Loss by Job – This report shows how much profit you are making or losing on each job.

Unbilled Costs by Job – This report lists the costs you assigned to a specific customer or job but have not yet billed as reimbursable expenses.

Job Estimates Reports:

These reports can be found in Pro, Premier and Enterprise in Reports > Jobs, Time & Mileage. 

Job Estimates vs. Actuals Summary – This report summarizes how accurately your company estimated job-related costs and revenues. The report summarizes estimated to actual costs and estimated to actual revenue for all customers.

Job Estimates vs. Actuals Detail – This report drills down to the detailed costs and revenues for the selected customer or job. It compares estimated to actual costs and estimated to actual revenue for each job phase you billed.  That way, you can see which parts of the job you estimated accurately and which parts you did not.

Job Progress Invoices vs. Estimates – This report compares each estimate with progress invoices based on the estimate. For each customer or job, this report shows whether or not the estimate is active, the estimate total, the total invoiced from the estimate on progress invoices, and the percentage of the estimate already invoiced on progress invoices.

Item Estimates vs. Actuals – This report summarizes how accurately your company estimated costs and revenues for the items and job phases you sell. The report summarizes estimated to actual cost and estimated to actual revenue for all your items.

Estimates by Job – This report lists all active estimates assigned to a customer or job.

Open Purchase Orders by Job – This report shows the remaining purchase order line items that have not been received and their expected delivery date for each customer or job.

Job Costs & Bills Reports:

These reports can only be found in the Contractors and Accountants editions of QuickBooks.  Some of them are also available in the Professional Services edition.  

Costs to Complete by Job Summary – Once you enter how far along each of your jobs are, this report summarizes the cost to complete each of your jobs that have active estimates. It also shows how far you are over or under your estimate.

Costs to Complete by Job Detail – This report drills down to the detailed estimated cost by phase to complete the selected customer or job, and how far you are over or under your estimate.

Job Costs by Vendor and Job Summary - This report lists the job-related expenses you have incurred for each job, subtotaled by vendor.

Job Costs by Vendor and Detail – This report shows a detailed list of all the job-related expenses you have incurred for each vendor, subtotaled by job.

Job Costs Job and Vendor Summary - This report lists the job-related expenses you have incurred for each vendor, subtotaled by job.

Job Costs Job and Vendor Detail – This report shows a detailed list of all the job-related expenses you have incurred for each vendor, subtotaled by job.

Job Costs Detail - This report lists the expenses you have incurred for each job. This report is useful if you need to break out all material supplier purchases, all subcontractors bills, and all the labor costs for each job.

Unpaid Bills by Job – This report lists the bills you have not yet paid, sorted by customers and jobs. It lists only bills with an associated customer or job. This report is useful if you wait to pay vendor bills for a specific job when you receive a payment from the customer.

Unpaid Job Bills by Vendor – This report shows all bills you have not yet paid, sorted by vendor or subcontractor, and lists any customer or job associated with each item on the bill.

Expenses Not Assigned to Jobs – This report lists expenses that you have not assigned to a customer or job, totaled by vendor. Use this report to help identify costs that you may have forgotten to pass along to your customers.

Job Status – This report lists information for each active customer and job.

Customizing Reports:

One of the wonderful things about QuickBooks is how easy it is to customize reports and then memorize them for future use.  At the top of each report is a Modify Report button.  Here, you can change the way it looks as well as move, sort and subtotal the data in it.  

An even more powerful feature is report filtering.  Each filter represents a specific way you can restrict the scope of the report. When you select a filter, QuickBooks displays fields for you to fill in. The fields ask for information that QuickBooks needs to know to apply the filter to the report.

Once you have a particular report customized just the way you want, you can easily memorize it for future use by clicking the Memorize button.

If you need additional assistance, please call our QuickBooks technical support line at 888-351-5285.  We are here to help you get the most out of QuickBooks!

Five Ways to Improve Your Job Search

Let’s face it, while sure it’s exciting, looking for a new job is hard work. The job market is flooded and resources when trying to find hidden job vacancies are few and far between. Refining and improving job search is vital when looking to land a great position.

We need to continuously improve on the way we search for jobs. By utlising online job websites to look for jobs you are extending your reach to all possibilities. By improving your job searches, you effectively find scarcer job vacancies and increase your chances of being placed in your dream job.

Here are five ways to improve your job searches.

1. KNOW YOUR RECRUITMENT RESOURCES:

There are vast recruitment resources available to job seekers. Consider the number of recruitment agencies as well as online job portals available for job seekers to make use of. The numbers are astounding. Before blasting your CV all over the Net, first research the job that you are interested in to make sure that it is what you are looking for. Both online recruitment websites and recruitment agencies need to be carefully selected in order to run better job searches. Remember that these are the companies you are selecting to represent you in your job search. Commission your skill to only those agents who promise measurable results.

2. REFINE YOUR JOB SEARCHES:

After registering with a reputable job portal, and have run your first job search, learn how to refine your job search. Job seekers new to online job searching should use a refined job search to improve their search results. Quick job searches are great when looking for broad search results. When looking for refined results uniquely filtered, advanced job searches will closely pinpoint less common vacancies.

3. MAKE USE OF JOB ALERTS:

A job alert (also known as an automated job search agent) is a terrific way to use job portal resources to their greatest potential. Job notification alerts are scheduled notices received in various formats such as email or RSS feeds to inform Job Seekers of related jobs that have been posted to a job portal. By pre-defining job criteria, a job alert (search agent) will monitor activity on the job website. Based on the job criteria and keywords detailed in your job alert, the system will automatically update and notify you accordingly of matching jobs. By receiving job alerts, job seekers are savvy to positions specifically relevant to them, as they are loaded to the job site. The early bird catches the worms and that’s why you want to be a prompt as possible when applying to important employment opportunities. Improve your job searches by making use of relevant job alerts.

4. DON’T NEGLECT ANY MEANS OF JOB SEARCH:

As discussed, there are various resources that a job seeker can utilise when hunting for a job. Be sure to make use of the job search resources that are most relevant to the success of your job search. Manage a healthy balance of utilising each available resource until you can identify with those that specifically assist your career. By making use of all the resources available to you, your job searches are bound to improve.

5. MAKE YOURSELF SEARCHABLE:

Job searching isn’t all just about you searching for employment opportunities. Recruiters and employers are also searching for job seekers. By registering with reputable online job portals you are allowing yourself to be found. Head hunters run searches on online job portals and recruitment databases, hunting for candidates. If you don’t play you can’t win, so be sure to advertise your CV where people know to look. While this is not a direct way to search for a job this will enhance the results of your job hunt significantly.

There are always new and innovative ways of improving any job search. All that job seekers need do, is tap into these advanced methods of job search and brace themselves for an influx of job interview requests.

Copyright (c) 2008 Camilla Patten